Sheets
7
Separate the workflow
Free Download
Facility Repair Intake and Closure Template
Consultation
We can help decide what should stay in Excel and what should move to a web system, based on site count, owners, notification rules, and history tracking needs. We can also adjust only the columns you actually need in your current workbook.
If you need team collaboration, mobile data entry, photo uploads, corrective action reminders, or dashboards, view the systemized version.
A free Excel template for receiving, assigning, and tracking facility repair requests. Keep location, issue description, priority, vendor, handling status, and completion confirmation in one workflow. The system example link is available only in supported languages.
Request intake
Priority
Vendor follow-up
Completion confirmation
Workflow
Traceable
Visualize status
Input
Easy collaboration
Useful for daily operations
Input example
Turn repair requests into trackable tasks
Keeping intake through completion confirmation in one register makes ownership and status clear.
Request date
2026-05-05
Target
Air conditioner leak
Priority
High priority
Status
In progress
Free Download
See what is inside the Excel version first
A free Excel template for receiving, assigning, and tracking facility repair requests. Keep location, issue description, priority, vendor, handling status, and completion confirmation in one workflow. After downloading, align the basic settings before entering site data.
File
Facility Repair Intake and Closure Template.xlsx
File name: facility_management_repair_request_log_template_en.xlsx
Sheets
7 sheets
Purpose
Request intake, repair assignment, vendor follow-up, completion confirmation
Request intake, assignment, and completion confirmation use the same status rules.
Priority, due dates, owners, and vendor progress can be tracked together.
Closure fields record the person who completed the work, completion date, cost, and status. Use Closure Notes for the confirmer and any remaining items.
Align locations, owners, and status rules before entering records. Response time, closure lead time, overdue status, and similar results must be calculated separately and updated manually.
How Excel is used
How repair requests work in Excel
Keeping registration, execution, confirmation, and history in one flow reduces misses and improves handoff quality.
Step 1
Register repair requests
Record location and issue description, and include the requester in the request description if needed. Use the photo or attachment link field to keep supporting evidence available during handoff.
Step 2
Assess priority
Assess priority from impact, safety risk, and downtime.
Step 3
Assign responsibility
Clarify internal owner, vendor, due date, and current status.
Step 4
Confirm completion
After completion, record the person who completed the work, completion date, and status. Add the confirmer and remaining items to Closure Notes.
Excel to screen mapping
Which Excel columns become which screens?
Mapping workbook columns directly to screens makes scope and implementation order easier to understand.
Excel element
System element
Notes
Excel element
Request register
System element
Repair request list
Notes
Review every request and current status in one place.
Excel element
Priority
System element
Task order
Notes
Handle high-risk and operation-impacting issues first.
Excel element
Vendor record
System element
External coordination screen
Notes
Track dispatch, quote, site visit, and handling progress.
Excel element
Completion confirmation
System element
Closure record
Notes
Confirm the result and keep acceptance notes.