Sheets
4
Separate the workflow
Human Resources Excel template
Download the Overtime Approval Log Template for free. Manage overtime requests, approvals, and limits in one workbook.
A free Excel template that makes it easier to organize overtime requests, approvals, limits, and work-hour records in one workbook. The same page also shows the matching web-screen flow.
overtime requests
approvals
limits
work-hour records
Workflow
Traceable
Visualize status
Input
Shareable
Useful for daily operations
Input example
Align the core assumptions first
If you align the request, approval, and work-hour fields first, daily checks become much more stable.
Date
2026-04-18
Name
Yamada
Hours
2.0
Status
Approved
Free download
See what is inside the Excel version first
A free Excel template that makes it easier to organize overtime requests, approvals, limits, and work-hour records in one workbook. After downloading, start by aligning the core assumptions.
File
human_resources_overtime_approval_log_template_en.xlsx
Sheets
4 sheets
Purpose
overtime request tracking, approval handling, work-hour review
Align the main items first to reduce missed handoffs.
Keep daily checks and notes in the same workbook for easier review.
Store change history in the same flow for later review.
Start with the core assumptions first.
How Excel is used
How overtime approval works in Excel
When requests, approvals, work-hour records, and history stay in one flow, it becomes much easier to avoid misses.
Step 1
Request
First decide the request fields so the operational baseline is consistent.
Step 2
Review
Organize approval status so daily movement is easier to follow.
Step 3
Update
Keep the latest limit visible so the team can manage overtime safely.
Step 4
History
Store changes in one place so they can be used for the next improvement.
Excel to screen mapping
Which Excel columns become which screens?
When you map the data structure directly to screen design, the workflow becomes much easier to understand.
Excel element
System element
Notes
Excel element
Request register
System element
Request list
Notes
Keeps all overtime requests together.
Excel element
Approval board
System element
Approval view
Notes
Shows what needs attention.
Excel element
Limit board
System element
Limit view
Notes
Keeps the hourly cap visible.
Excel element
History log
System element
History log
Notes
Useful when records change.