Sheets
4
Separate the workflow
Human Resources Excel template
Download the Leave Request Management Template for free. Manage leave requests, approvals, and balances in one workbook.
A free Excel template that makes it easier to organize leave requests, approvals, balances, and team calendars in one workbook. The same page also shows the matching web-screen flow.
leave requests
approvals
balances
team calendar
Workflow
Traceable
Visualize status
Input
Shareable
Useful for daily operations
Input example
Align the core assumptions first
If you align the request, approval, and balance fields first, daily checks become much more stable.
Date
2026-04-18
Name
Yamada
Type
Paid leave
Status
Approved
Free download
See what is inside the Excel version first
A free Excel template that makes it easier to organize leave requests, approvals, balances, and team calendars in one workbook. After downloading, start by aligning the core assumptions.
File
human_resources_leave_request_management_template_en.xlsx
Sheets
4 sheets
Purpose
leave request tracking, approval handling, balance review
Align the main items first to reduce missed handoffs.
Keep daily checks and notes in the same workbook for easier review.
Store change history in the same flow for later review.
Start with the core assumptions first.
How Excel is used
How leave request management works in Excel
When requests, approvals, balances, and history stay in one flow, it becomes much easier to avoid misses.
Step 1
Request
First decide the request fields so the operational baseline is consistent.
Step 2
Review
Organize approvals so daily movement is easier to follow.
Step 3
Update
Keep the latest balance visible so the team can manage leave safely.
Step 4
History
Store changes in one place so they can be used for the next improvement.
Excel to screen mapping
Which Excel columns become which screens?
When you map the data structure directly to screen design, the workflow becomes much easier to understand.
Excel element
System element
Notes
Excel element
Request register
System element
Request list
Notes
Keeps all leave requests together.
Excel element
Approval board
System element
Approval view
Notes
Shows what needs attention.
Excel element
Calendar board
System element
Calendar view
Notes
Keeps the team schedule visible.
Excel element
History log
System element
History log
Notes
Useful when records change.