Sheets
5
Master data and quotes separated
Wholesale Excel template
Download the supplier comparison template for free. Keep unit prices, lead times, and supplier selection in one workbook.
A free Excel template for comparing unit prices, lead times, supplier quotes, and selection tracking. The same page also shows a web-screen version of the workflow.
Free download
Unit price
Lead time
Supplier comparison
Workflow
Visible
Comparison timing visibility
Input
Flexible
Flexible to run
Input example
Align the comparison assumptions first
Align product count, average lead time, supplier count, and monthly comparison frequency first, and the comparison flow becomes much more stable.
Product count
120 SKUs
Average lead time
7 days
Suppliers
6 vendors
Comparisons per month
12
Free download
See what is inside the Excel version first
A free Excel template that brings together unit prices, lead times, supplier quotes, and selection tracking. After downloading, start by organizing the supplier master.
File
wholesale_supplier_comparison_template_en.xlsx
Sheets
5 sheets
Purpose
Unit prices, lead times, supplier selection
Align the supplier master, quote list, and lead times first to stabilize the process.
Keep quote checks and selection timing in the same workbook so monthly differences are easier to review.
Lead times are visible, which helps you act before delays spread.
Start with the supplier master.
How Excel is used
What supplier comparison looks like in Excel
When the supplier master, quote checks, supplier selection, and selection confirmation are kept separate, it becomes much easier to keep comparison and inventory data consistent.
Step 1
Supplier master
Set the supplier name, unit, lot, and comparison criteria first so everyone uses the same baseline.
Step 2
Quote review
Record quote checks separately so condition changes remain traceable.
Step 3
Supplier selection
Compare the physical count with the comparison sheet when selecting suppliers to catch gaps early.
Step 4
Selection record
Keep planned and actual selection records together so delays can be judged quickly.
Excel to screen mapping
Which Excel columns turn into which screens?
When you carry the supplier comparison data model directly into screen design, the workflow becomes easy to use for both field and office teams.
Excel element
System element
Notes
Excel element
Supplier master
System element
Searchable master list
Notes
Keeps supplier name, unit, and comparison rules together.
Excel element
Comparison list
System element
Comparison board
Notes
Shows quotes, lead time, and supplier in one view.
Excel element
Comparison history
System element
Transaction history
Notes
Tracks the gap between quotes and decisions over time.
Excel element
Lead time control
System element
Alert card
Notes
Makes it easier to notice delays early.
Adoption boundary
Where does Excel end and the system begin?
Think about product count, comparison frequency, number of sites, and supplier rules when deciding the split between Excel and web.
Excel is enough
Small supplier comparison operations
If you have a small team and only a modest number of products, Excel can still handle the work well.
- Few staff involved
- Small product catalog
- Low update frequency
Partial systemization
Lighten visibility and alerts first
If you move only the comparison list online first, field updates and reviews become much faster.
- You want a cleaner comparison list
- You want to split due-date checks first
- You want comparison notifications
Full systemization
Build around sites and history
If you need multiple sites, lot tracking, or access separation, you should plan for a system from the start.
- Multiple sites
- Lot tracking required
- Permissions and history required
FAQ
Frequently asked questions
Here are the questions people usually ask before they adopt it.
What do you need for an estimate?
If you can share the number of products, number of sites, lot tracking needs, and supplier rules, we can outline the estimate.
Can we use it with our current stock sheet?
Yes. You can keep the existing spreadsheet and move only the quote list or alerts online first.
Is it suitable for mobile use?
Yes. It is designed with field updates in mind, so mobile viewing and data entry are both part of the concept.
Consultation
We can help you sort out which parts should stay in Excel and which parts should move into a web system, based on product count, comparison frequency, lead times, supplier rules, and sharing needs. We can also tune the columns to match your current stock sheet.
We can adjust the columns to match your operation.