Sheets
5
Master data and terms separated
Wholesale Excel template
Download the payment terms comparison template for free. Keep payment terms, due dates, and comparison notes in one workbook.
A free Excel template for comparing payment terms, due dates, invoice cycles, and early-payment discounts. The same page also shows a web-screen version of the workflow.
Free download
Payment terms
Due date
Early discount
Workflow
Visible
Payment timing visibility
Input
Flexible
Flexible to run
Input example
Align the comparison assumptions first
Align counterparty count, average payment cycle, closing date, and comparison frequency first, and the terms workflow becomes much more stable.
Counterparty count
120 vendors
Average payment cycle
30 days
Closing date
End of month
Comparisons per month
12
Free download
See what is inside the Excel version first
A free Excel template that brings together payment terms, due dates, invoice cycles, and early-payment discounts. After downloading, start by organizing the vendor master.
File
wholesale_payment_terms_comparison_template_en.xlsx
Sheets
5 sheets
Purpose
Payment terms, due dates, invoice cycles
Align the vendor master, terms list, and due dates first to stabilize the process.
Keep term checks and due date management in the same workbook so monthly differences are easier to review.
Due dates are visible, which helps you act before delays spread.
Start with the vendor master.
How Excel is used
What payment terms comparison looks like in Excel
When the vendor master, term checks, terms comparison, and confirmation records are kept separate, it becomes much easier to keep payment and term data consistent.
Step 1
Vendor master
Set the vendor name, cycle, lot, and comparison criteria first so everyone uses the same baseline.
Step 2
Term review
Record term checks separately so condition changes remain traceable.
Step 3
Terms comparison
Compare the current terms sheet with the vendor record to catch gaps early.
Step 4
Confirmation record
Keep planned and actual confirmation records together so delays can be judged quickly.
Excel to screen mapping
Which Excel columns turn into which screens?
When you carry the payment-terms data model directly into screen design, the workflow becomes easy to use for both field and office teams.
Excel element
System element
Notes
Excel element
Vendor master
System element
Searchable master list
Notes
Keeps vendor name, cycle, and term rules together.
Excel element
Terms list
System element
Terms board
Notes
Shows payment terms, due date, and vendor in one view.
Excel element
Comparison history
System element
Transaction history
Notes
Tracks the gap between terms and decisions over time.
Excel element
Due date control
System element
Alert card
Notes
Makes it easier to notice delays early.
Adoption boundary
Where does Excel end and the system begin?
Think about counterparty count, term frequency, number of sites, and payment rules when deciding the split between Excel and web.
Excel is enough
Small payment operations
If you have a small team and only a modest number of counterparties, Excel can still handle the work well.
- Few staff involved
- Small counterparty list
- Low update frequency
Partial systemization
Lighten visibility and alerts first
If you move only the terms list online first, field updates and reviews become much faster.
- You want a cleaner terms list
- You want to split due-date checks first
- You want payment notifications
Full systemization
Build around sites and history
If you need multiple sites, term variance tracking, or access separation, you should plan for a system from the start.
- Multiple sites
- Term variance tracking required
- Permissions and history required
FAQ
Frequently asked questions
Here are the questions people usually ask before they adopt it.
What do you need for an estimate?
If you can share the number of counterparties, payment cycle needs, closing-date rules, and term rules, we can outline the estimate.
Can we use it with our current payment sheet?
Yes. You can keep the existing spreadsheet and move only the terms list or alerts online first.
Is it suitable for mobile use?
Yes. It is designed with field updates in mind, so mobile viewing and data entry are both part of the concept.
Consultation
We can help you sort out which parts should stay in Excel and which parts should move into a web system, based on counterparty count, term differences, due dates, invoice cycles, and sharing needs. We can also tune the columns to match your current payment sheet.
We can adjust the columns to match your operation.